For making the Boardroom meeting successful, the hotel must have spacious meeting area as well as some addition gadgets to ensure that those attending the boardroom meeting will not only benefited from the meeting, but also enjoy their stay.
To set the stage for a boardroom meeting, here are some planning tips:
· Collect details of the number of attendees and special information related to their preferences
· Discuss and decide convenient meeting dates so that it does not clash with holidays and other event dates.
· Make an action plan for each session in the meeting along with tentative time frames for each activity during the meeting.
· Decide on seating arrangements
· If audiovisual equipment, cameras and other related gadgets are required, these must be booked in advance. Factor in the time required to set them up while planning the time for each session.
· List materials such as name badges, invitations, printed information and others required for the meeting
· Make arrangements related to refreshments for each session ahead of time based on participants’ preferences.
· Plan breaks during the meeting
· Arrange for transportation for attendees
· If there are plans for entertainment after the meeting, this must be arranged
After the above points are taken care of to coordinate the boardroom meeting, the next step is to find the right hotel based on the budget, type of accommodation required, the number of people attending and availability.
Hotels like the Yellowhead Inn in Edmonton are preferred for their professional yet courteous service, spacious and comfortable accommodation and excellent facilities. It’s ideal location on the highway makes it easily accessible by road and air. Equipped with all the facilities required for an Edmonton boardroom meeting this hotel also includes a convenience store, meeting and banquet facilities, an onsite gas station, great accommodation and outstanding service rendered by trained, friendly staff.
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